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QUESTIONS TO ASK WHEN HIRING YOUR WEDDING PLANNER

Updated: 3 days ago


Hiring your Wedding Planner is a very important decision, so we have written out some of the most important questions you should ask a wedding planner.

Your wedding is one of the most personal and special events you will ever plan, so it makes sense that you would like to hire a professional to make sure you, your fiancé, + your loved ones are actually enjoying the experience.

Whether you hire an average priced planner for a very simple event or the planner specializing in huge elegant weddings you need to be prepared to ask questions to make sure you are comfortable with your decision.




White Floral Table Centerpiece
Beautiful White Flower Center Piece



HERE ARE SOME QUESTIONS TO ASK YOUR PLANNER


1. ARE YOU AVAILABLE FOR MY DATE?

This will be the first question you will want to ask before anything else! Your time is precious, and you will want to know if they are available for your date before any further questions need to be asked. You don’t want to “fall in love” with a planner to only find out that they are not available for your wedding date.


2. WHAT PLANNING PACKAGES DO YOU OFFER? WHAT DO THEY INCLUDE?

It is not always clear on what packages each planning company offers on their website, or what is included in each package. It is important for you to describe what exactly you expect from a wedding planner, and then ask if they provide a package that would cover your needs. If they do not have something that exactly fits your planning expectations, it doesn’t hurt to ask if they could build a custom planning package for you.


3. CAN YOU WORK WITHIN MY BUDGET?

Before researching Wedding Planner potentials, you will want to know what your top budget number will be for your wedding day. Two questions you will want to ask during your initial planner meeting will be: Will your services fit well into my budget? Are you able to assist me with planning a wedding with my vision, for my total budget amount?


4. WHAT DO YOU REQUIRE IN ORDER TO BOOK YOUR SERVICES?

Do they require a signed contract? How much do they require for a deposit? What is the payment schedule/When is the final payment due?


5. DO YOU HAVE A PREFERRED VENDOR LIST? WHAT DOES THIS MEAN FOR YOU & CHOOSING YOUR NEEDED VENDORS?

One of the best reasons to hire a wedding planner is because they usually have a list of incredible vendors that they can highly recommend to you. If you have done any research on wedding vendors on your own, you will see that there are thousands of choices for each vendor category, which can be very overwhelming. Your planner would only recommend vendors that they genuinely love working with, because not only do planners want their clients happy, but they want to work with people that they can trust & know that will do a great job (which in turn, makes our jobs so much easier)


6. WHAT VENDORS WILL YOU ASSIST ME WITH BOOKING BASED ON THE PACKAGE I AM INTERESTED IN? WHAT DOES THE VENDOR BOOKING PROCESS LOOK LIKE?

Most planning companies will offer at least 1-2 packages that include them assisting their clients with booking some or all of their needed vendors. Based on the package you are interested in & what you still need to book at that point, you will want to ask them what the planner’s process will be to assist & book your remaining vendors!


7. SINCE I AM NEEDING ASSISTANCE FOR BOOKING MY WEDDING VENUE(S), WHAT DOES THE PROCESS LOOK LIKE FOR THIS?

Are you hiring your wedding planner from the very beginning & want their assistance to find your dream wedding venue(s)? You will most certainly want to talk about this during your initial conversation so you can fully understand your planner’s process, and how exactly they will help you with booking this very important part of your wedding day!


8. WHAT HAPPENS IF FOR ANY REASON YOU/MY ASSIGNED PLANNER ARE UNABLE TO BE THERE THE DAY OF THE WEDDING?

The best wedding planners will do anything & everything to be at your wedding once committed, however, things we cannot control do come up: sickness, funeral, very personal event that cannot be missed (sister’s wedding for example). So to bring you comfort, you should ask your potential planner their back up plan just in case anything like this does come up and they are unable to be there the day of your wedding.


9. HOW MANY HOURS WILL MY PLANNER BE THERE THE DAY OF MY WEDDING, AND WHAT CAN WE EXPECT HIM/HER TO DO THAT DAY?

What to expect on your wedding day is a very valid question to ask a wedding planner. How many hours will they be there based on the package you select? What do those hours usually cover? Will they be there for my rehearsal the day before? What tasks do planners usually handle the day-of the wedding? You will want to know all of these items up front so you know what will be covered on the wedding day & what to prepare for!


Are you considering hiring a wedding planner for your big day? First of all, congratulations on your engagement + this very exciting time in your life! Secondly, we would absolutely LOVE to connect with you to answer all of these & any additional questions that you may have to see if we are the perfect fit! 


Getting Married in San Antonio or surrounding area? In need of a Planner or Coordinator? Lets chat, we would love to help bring you a stress free day. Email us at joey@jrayseventplanning.com and we will get back with you as soon as we can


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